Risk Assessment for Events and Trade Shows

Know where you stand and understand what you need so that you can organize in compliance with the law and will not waste resources in the process.

Check your risk class here to get a first idea of what you need.

General Risk Class:

The ESC Risk Assessment System

The ESC Risk Assessment System is the key to a realistic assessment of your project’s risk level. It results in the necessary measures to minimize the residual risk. It becomes clear whether a safety concept is necessary - and if so, to what extent.

If none is necessary, then you will save money and still be on the safe side. If one is necessary, then you get a valid statement for the number and complexity of required measures very early in the project. This in turn results in an informed estimate of what you need to budget for implementation. This gives you planning security and decision-making authority, because you can see very early in the process whether the intended project is feasible with the available funds.

Preparing the risk assessment and implementing the subsequent process and measures are part of ESC’s core business. We coordinate the risks with you, advise you on the definition of measures and summarize the result in your operating instructions. This ensures that nothing slips the knots and that the important and relevant information reaches those who need to know and implement it - your team and your service providers.

Another important added value: Thanks to our risk assessment, in the event of an accident or damage, you can make a well-founded and solid statement about your risk assessment and indicate which measures you have implemented to minimize the risk.


Your advantages

  • Ensure that, in the event of a claim, you can prove in writing that you have carried out the legally required risk assessment.
  • Get awareness early in the process of which risk class your project is in and which measures need to be implemented and by whom.
  • Coordinate your residual risks with management and authorities in a clear and consensual manner.
  • Provide clarity on which phase of your event requires which skill set to assume your responsibilities.

For whom and when is a risk assessment useful?

Among other things, if you

  • hold events, trade fairs and roadshows and have to explain for which project you are creating an individual safety concept and for which you are not,
  • must carry out a risk assessment in the areas of visitor protection, coordinative occupational safety and infection control in accordance with legal requirements,
  • contract several companies for your project and are required by law to coordinate higher-level occupational safety,
  • no longer want to decide on a gut feeling when which qualification is necessary for the implementation of your project,
  • want to negotiate in a well-founded manner with the authorities about necessary and unnecessary measures for the approval of your project,
  • want to provide detailed documentation in the event of damage, outlining the residual risks that are generally recognized as acceptable,
  • want to explain why you may have made the decision not to create a safety concept.

What are the general ESC risk assessments and why should they be implemented?

General assessment of your project’s risk level

  • Risk assessment of the event holder according to DIN 15750
  • Specifies by risk category whether or not a safety concept must be created

Detailed Risk Assessment – Visitor Protection

  • Risk assessment of the event holder according to DIN 15750, Ordinance on Places of Public Assembly, and general duties to maintain safety
  • Defines risk, measures, residual risk and responsibilities

Detailed Risk Assessment – Coordinative Occupational Safety

  • Risk assessment of the event holder according to The German Occupational Safety Act and provisions of the employers’ liability insurance association
  • Defines risk, measures, residual risk and responsibilities

Detailed Risk Assessment – Setup & Dismantling vs. Regular Operation / Public Area

  • Risk assessment of the event holder based on the general duty to maintain safety
  • Assesses risks in non-separated areas (pedestrians vs. setup and dismantling activities)
  • Defines risk, measures, residual risk and responsibilities

Risk Assessment – Qualification

  • Risk assessment of the event holder in accordance with the German Ordinance on Places of Public Assembly and German Industrial Safety Ordinance
  • Defines which minimum qualification must be used for which phase of your project

What are the benefits of our Risk Assessments?

  • Cost savings through independent execution of risk assessments based on our templates
  • High and early decision-making authority
  • Detailed clarification of relevant residual risks
  • Facilitates budget planning by defining necessary protective measures and clarifying when which qualifications are needed and must be paid for
  • Basis for regulatory coordination and approval
  • High quality through individualized templates
  • Multiple language versions
  • Integration and coordination of local requirements/authorities
  • Clarification of responsibilities both in risk assessment and in operating instructions
  • Budget optimization by defining and implementing the right and necessary measures
  • High level of safety - professional external image
  • Clear delegation of entrepreneurial duties
  • Limitation of liability risks
  • Implementation documentation of legally required processes
  • Avoidance of legal consequences
  • Demonstration of the highest possible level of agreement with commonly recognized residual risks in similar project formats
  • Location-independent implementation of internal safety standards
  • Targeted, simplified third-party/external briefings
  • Documentation of legally required risk assessments
  • Reduced workload for internal resources
  • Accident prevention